We respect the value of privacy of any information you provide on this portal. "Gauhati University"" and/or its affiliates (" GUCDOE”, the " Organization", " we", " us" and " our") is fully committed to respecting and protecting your privacy through its compliance with this privacy policy (“ Privacy Policy”). The Privacy Policy applies to the website, the mobile application and any other portals/platforms (“ Platforms”) of GUCDOE.

This Privacy Policy describes:

●               

Statement of GUCDOE’s practices and policies;

●               

The types of information that we may collect from you when you access or use our Platforms and the services offered on them (collectively, our " Services");

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Purposes of and our practices for collecting, using, maintaining, processing, protecting and disclosing that information; and

●               

Security practices and procedures for protecting privacy of your information.

This Privacy Policy applies only to information we collect on our Platforms and through our Services, in email, text and other electronic communications sent through or in connection with our Services.

This Privacy Policy forms an electronic contract within the provisions of the (Indian) Information Technology Act, 2000 (" IT Act") and the rules made thereunder and the amended provisions pertaining to electronic documents/records in various statutes as amended by the IT Act, from time to time. This Privacy Policy does not require any physical, electronic or digital signature and this Privacy Policy shall be a legally binding document between you and GUCDOE.

Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it. By using or accessing the Platforms, you are agreeing with and consenting to the practices described in this Privacy Policy. You also expressly consent to our use and disclosure of your Information (as defined below) in any manner as described in this Privacy Policy.   If you do not agree with this Privacy Policy or the terms contained herein, you should immediately cease accessing our Platforms and/or using our Services. By accessing our Platforms and/or using our Services, you signify your acceptance to this Privacy Policy.

1.           

DEFINITIONS

2.           

THE INFORMATION WE COLLECT AND HOW WE USE IT

We are bound by the privacy principles set out in the IT Act and applicable rules ( "Privacy Laws") in relation to its management of Information of Indian citizens and permanent residents. We will only collect Information using this Platform and use, disclose and store that Information in accordance with the Privacy Laws and this Privacy Policy.

We collect several types of Information from and about users of our Services, including Information:

 

• by which you may be personally identified; and/or
• about your internet connection, the equipment you use to access our Services and your usage details and/or
• your activities on our Platforms and in relation to your use of our Services.

 

We collect this Information:

 

• directly from you when you provide it to us; and/or
• automatically as you navigate through our Platforms or use our Services (information collected automatically may include usage details, IP addresses and information collected through cookies, web beacons and other tracking technologies); and/or
• through our various automatic data collection processes, that collect the public information about users/ potential users, from the internet

 

The type of Information we collect from you depends upon your use of the Platforms and/or the Services. Generally speaking, however, the Information which we may collect can be divided into the following broad categories:

2.1      

Personal Identification Information

2.2          

Non-personal Identification Information collected through automatic data collection technologies.

We may automatically collect certain information about the computer or devices (including mobile devices) you use to access the Platforms, and about your use of the Services, even if you access the Platforms or use the Services without registering or logging in.

2.3          

Non-personal Identification Information obtained from cookies and other electronic tools.

We, and Third-Parties with whom we partner, may use cookies, pixel tags, web beacons, mobile device IDs, “flash cookies” and similar files or technologies to collect and store information in respect to your use of the Platforms and Services, and Third-Party websites. A cookie is a small text file that is stored on your computer that enables us to recognize you (for example, as a registered user) when you visit our website, store your preferences and settings, enhance your experience by delivering content and advertising specific to your interests, perform research and analytics, track your use of our Services, and assist with security and administrative functions. Cookies may be persistent or stored only during an individual session. A pixel tag (also called a web beacon or clear GIF) is a tiny graphic with a unique identifier, embedded invisibly on a webpage (or an online ad or email), and is used to count or track things like activity on a webpage or clicks, as well as to access cookies stored on users’ computers. We use pixel tags to measure the popularity of our various pages, features and services. We also may include web beacons in e-mail messages or newsletters to determine whether the message has been opened and for other analytics.

Most browsers are set to automatically allow cookies. Please note it may be possible to disable some (but not all) cookies through your device or browser settings but doing so may interfere with certain functionalities of the Platforms and consequently, the Services. Major browsers provide users with various options when it comes to cookies. Users can usually set their browsers to block all Third-Party cookies (which are those set by Third-Party companies collecting information on websites operated by other companies), block all cookies (including first-party cookies such as the ones we use to collect search activity information about users), or block specific cookies. To modify your cookie settings, please visit your browser’s help settings. You will need to opt out on each browser and each device you use to access the Platforms/ avail of the Services. Flash cookies operate differently than browser cookies and cannot be removed or blocked via web browser settings.

Third-Parties whose products or services are accessible through/on the Platforms, including social media services, may also use cookies or similar tools, and we advise you to check their privacy policies for information about their cookies and other practices. We do not control the practices of such partners and it is solely their privacy policies that govern their interactions with you.

2.4          

Information from Third Party Site Accounts

You may optionally provide us with Information through Third-Party sign-in services including but not limited to Facebook and LinkedIn (“ Third-Party Site Account”). In such cases, we fetch and store whatever information is made available to us by you through your Third-Party Site Account. We may collect, process and store your user ID associated with any such Third- Party Site Account that you use to sign into the Platforms or connect with or use with the Services. When you sign in to your account with your Third-Party Site Account information, or otherwise connect to your Third-Party Site Account with the Services, you consent to our collection, storage, and use, in accordance with this Privacy Policy, of the information that you make available to us through the Third-Party Site Account interface. This could include, without limitation, any information that you have made public through your Third-Party Site Account, information that the Third-Party site shares with us, or information that is disclosed during the sign-in process. Please see your Third-Party Site Account provider’s privacy policy and help centre for more information about how they share information when you choose to connect your account.

We may also obtain information about you from Third-Parties such as partners, marketers, third-party websites, and researchers, and combine that information with information which we collect from or about you.

2.5          

Anonymous or De-Identified Data

We may anonymize and/or de-identify information collected from you through the Services or via other means, including via the use of third-party web analytic tools as described below. As a result, our use and disclosure of aggregated and/or de-identified information is not restricted by this Privacy Policy, and it may be used and disclosed to others without limitation for purposes including but not limited to aggregation of data and statistics relating to use of the Platforms and Services.

2.6          

SPDI

 

You may also be asked to disclose / affirm certain SPDI including but not limited to details of your payment information, for the purposes of providing services on the Platform. The type of Information collected from you will vary based on your interaction on the Platforms. GU undertakes to protect the SPDI provided by you in accordance with reasonable security practices and procedures. You hereby consent to the disclosure of your SPDI to such designated employees or contractors of GU who are specifically authorised by GU to access the SPDI for the purpose of processing the SPDI and as may be required by them for the purposes of performing their functions in relation to the Platform and for providing Services on the Platform. All such individuals will be subject to strict contractual confidentiality obligations.    

 

If you make payments for our paid Services or other offerings we do not collect and store payment information about you or related to you. The Platforms does not directly collect any payments or any payment related information from you, the Platforms is/are integrated with third party payment gateway service provider(s) which may directly collect your payment related information. We may collect your payment related information only for the limited purpose to process your requests and automatically complete forms for future transactions. This information may be shared with Third-Parties which assist in processing and fulfilling your requests, including PCI compliant payment gateway processors. When you submit credit or payment card information, we encrypt the information using industry standard technologies, as further described below under the section ‘Payment Card Information’.

3.           

HOW WE USE AND PROCESS THE INFORMATION WE COLLECT

We undertake to use and process your Information with integrity, accountability, fairness and transparency. We also undertake to use our best efforts to protect the Information from unlawful processing.

We use and process the Information we collect from and about you for a variety of purposes, including to:

The primary basis for use and processing for the purposes mentioned above is to perform the contract with you related to these activities and services or for the administration of our business and the provision of Services, which is necessary for the legitimate interest of our business.

We may also use your Information to contact you about our own and third-party goods and services that may be of interest to you. If you do not want us to use your information in this way, please check the relevant box located on the form on which we collect your data and/or adjust your user preferences in your account profile.

We may use the Information we have collected from you to enable us to display advertisements to our advertisers’ target audiences. Even though we do not disclose your Information for these purposes without your consent, if you click on or otherwise interact with an advertisement, the advertiser may assume that you meet its target criteria.

We will hold your Information for no longer than necessary. The length of time we retain it will depend on any legal obligations we have (such as tax obligations), the nature of any contracts we have in place with you, the existence of your consent or our legitimate interests as a business.

4.           

HOW WE SHARE THE INFORMATION WE COLLECT

We may disclose Information that we collect, or you provide, as described in this Privacy Policy, in the following ways:

General Information Disclosures

Information Shared with Institutes.

When you register yourself as an alumni student or the faculty in an institute community, the information provided by you can be shared with the same institute. The institute shall use it to stay connected with you offline or send you its own correspondence. Information you choose to share with the institute when you register through our Services may be used by the institute for its own purposes. We do not control the privacy practices of institutes. Please contact the institute directly if you want to learn about its privacy practices. In case you are not willing to share your information with the institute with which you have registered, please contact us on alumni@gauhati.ac.in with details of your concerns.

Payment Card Information.

The Platforms does not directly collect any payments or any payment related information from you, the Platforms is/are integrated with third party payment gateway service provider(s) which may directly collect your payment related information. To use some of our Services, such as our paid Services or to register for events, you may be required to provide credit or debit card account information to such third-party payment gateway service provider(s). By submitting your credit or debit card account information through our Platforms, you expressly consent to the sharing of your Information with third-party payment processors, and other third-party service providers (including but not limited to vendors who provide fraud detection services to us and other third parties), and you further agree to the following terms:

●               

When you use a credit or debit card to use our Services, we provide your credit or debit card account information (including card number and expiration date) to our third-party payment service providers.

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For information about the security of your credit or debit card account information, see the “Security” section below.

5.           

CHOICES ABOUT HOW WE USE AND DISCLOSE YOUR INFORMATION

We strive to provide you with choices regarding the Information you provide to us. You can set your browser or mobile device to refuse all or some browser cookies, or to alert you when cookies are being sent. To learn how you can manage your Flash cookie settings, visit the Flash player settings page on Adobe’s website. If you disable or refuse cookies, please note that some parts of our Services may then be inaccessible or may not function properly. We do not share your Information with any advertising agency.

6.           

COMMUNICATIONS CHOICES

When you sign up for an account on the Platforms, you are opting in to receive emails from other users and GU itself. In case you do not wish to receive such promotional emails, you can follow the “unsubscribe” instructions provided at the bottom of commercial email messages - however, please note that you cannot opt out of receiving certain administrative notices, service notices, or legal notices from us.

7.           

REVIEWING, CHANGING OR DELETING INFORMATION

If you would like to review, change or delete Personal Identification Information or SPDI, you can do so by logging in to your profile. If you wish to permanently delete your account, please send a mail to alumni@gauhati.ac.in.

If you delete your User Contributions from our Platforms, copies of your User Contributions may remain viewable in cached and archived pages or might have been copied or stored by other users of our Platforms. Proper access and use of information provided on our Platforms, including User Contributions, is governed by our Terms of Use.

8.           

ACCESSING & CORRECTING YOUR PERSONAL INFORMATION

We will take reasonable steps to accurately record the Information that you provide to us and any subsequent updates.

We encourage you to review, update, and correct the Information that we maintain about you, and you may request that we delete Information about you that is inaccurate, incomplete, or irrelevant for legitimate purposes, or are being processed in a way which infringes any applicable legal requirement.

Your right to review, update, correct, and delete your Information may be limited, subject to the law of your jurisdiction: (i) if your requests are abusive or unreasonably excessive, (ii) where the rights or safety of another person or persons would be encroached upon, or (iii) if the information or material you request relates to existing or anticipated legal proceedings between you and us, or providing access to you would prejudice negotiations between us or an investigation of possible unlawful activity. Your right to review, update, correct, and delete your Information is subject to our records retention policies and applicable law, including any statutory retention requirements.

9.           

SECURITY: HOW WE PROTECT YOUR INFORMATION

We have implemented appropriate physical, electronic, and managerial procedures to safeguard and help prevent unauthorized access to your Information and to maintain data security. These safeguards take into account the sensitivity of the Information that we collect, process and store and the current state of technology. We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it, including the use of vault and tokenization services form Third Party service providers. The Third-Party service providers with respect to our vault and tokenization services and also our payment gateway and payment processing are all validated as compliant with the payment card industry standard (generally referred to as PCI compliant service providers). However, no method of transmission over the Internet or via mobile device, or method of electronic storage, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your Information, we cannot guarantee its absolute security and thereby usage in a manner that is inconsistent with this Privacy Policy.

We assume no liability or responsibility for disclosure of your Information due to errors in transmission, unauthorized Third-Party access, or other causes beyond our control. You play an important role in keeping your personal information secure. You should not share your user name, password, or other security information for your account with anyone. If we receive instructions using your user name and password, we will consider that you have authorized such instructions. Further, notwithstanding anything contained in this Privacy Policy or elsewhere, we shall not be held responsible for any loss, damage or misuse of your Information, if such loss, damage or misuse is attributable to any event that is beyond our reasonable control.

10.        

CHILDREN UNDER 13

The Services are not intended for users under the age of 13. We do not knowingly collect any Information from children under 13 or market to or solicit information from anyone under the age of 13. If we become aware that a person submitting Information is under 13, we will delete the account and any related information as soon as possible. If you believe we might have any information from or about a child under 13, please contact us at alumni@gauhati.ac.in

11.        

THIRD PARTY LINKS AND SERVICES

The Services may contain links to Third-Party websites or applications. Your use of these websites or applications may result in the collection, processing or sharing of Information about you, depending on the features of the services offered by them. With the exception of other platforms owned by us, you agree and acknowledge that these applications and websites are operated by Third Parties and are not controlled by, or affiliated to, or associated with us unless expressly specified. Please be aware that we are not responsible for the content or privacy practices of other websites or services which may be linked on our Services. We do not endorse or make any representations about Third-Party websites or services. Our Privacy Policy does not cover the information you choose to provide to or that is collected by these Third Parties. We strongly encourage you to read such Third Parties’ privacy policies before providing any Information.

12.        

CALIFORNIA PRIVACY RIGHTS

California law permits users who are California residents to request and obtain from us once a year, free of charge, a list of the third parties to whom we have disclosed their Information (if any) for their direct marketing purposes in the prior calendar year, as well as the type of Information disclosed to those parties. To make such a request, please contact us at alumni@gauhati.ac.in

13.        

COMPLIANCE WITH DATA PROTECTION REGULATIONS

The information we obtain from or about you may be processed and stored in India and our other various servers located across the globe, which may provide for different data protection rules than the country in which you reside. We comply with generally accepted industry standard regulations regarding the collection, use, and retention of data. Each location may provide for different data protection rules than the country in which you reside. By using the Services, you consent to the collection, transfer, use, storage and disclosure of your information as described in this Privacy Policy, including to the transfer of your information outside of your country of residence. If you have any questions relating to your Information, please write to us on alumni@gauhati.ac.in

14.        

DATA RETENTION AND ACCOUNT TERMINATION

You can close your account by sending an email with your request for deletion to alumni@gauhati.ac.in . We will remove your public posts from view and/or dissociate them from your account profile, but we may retain information about you for the purposes authorized under this Privacy Policy unless prohibited by law. Thereafter, we will either delete your Information or de-identify it so that it is anonymous and not attributed to your identity. For example, we may retain information to prevent, investigate, or identify possible wrongdoing in connection with the Service or to comply with legal obligations.

15.        

CHANGES TO THIS PRIVACY POLICY

We reserve the right to amend and update this Privacy Policy from time to time to reflect changes in the law, our data collection and use practices, the features of our Services, or advances in our Platforms. Please check this page periodically for any such changes. Use of Information we collect is subject to the Privacy Policy in effect at the time such Information is used. If we make any material changes to this Privacy Policy, we will inform you before such changes come into effect. Please review the changes carefully. Your continued use of the Services following the posting of changes to this Privacy Policy will constitute your consent and acceptance of those changes.

16.        

CONTACT US